# Privacy Policy
**Last updated:** 7 april 2026
## 1. Who we are
Meemik Photo (“we,” “us,” “our”) provides photography services and related online gallery, proofing, and print/product sales, including school photography, sports photography, and event photography.
If you have questions about this Privacy Policy or about how we handle personal information, you can contact us at:
Meemik Photo
meemikproduction@gmail.com
581-777-3550
## 2. Person responsible for personal information
The person responsible for the protection of personal information at MeemikPhoto is:
Mike Massa
meemikproduction@gmail.com
## 3. Scope of this Privacy Policy
This Privacy Policy explains how we collect, use, disclose, store, protect, and otherwise handle personal information through our website, online galleries, online ordering systems, customer communications, and photography services.
This policy applies to information collected from:
- parents and legal guardians
- adult clients and customers
- schools, daycare centres, teams, leagues, clubs, and event organizers
- website visitors
- individuals who place orders or access galleries
- individuals whose information is provided to us for photography organization and order fulfillment
## 4. What personal information we may collect
Depending on the service, we may collect:
- name of parent, guardian, customer, or organizer
- child/student/participant name
- school, class, team, group, event, or organization name
- email address
- phone number
- billing and shipping address
- order details and purchase history
- gallery access details
- photographs and image files
- image metadata
- preferences or instructions related to the photography session or order
- communications sent to us by email, phone, social media, or contact form
- technical website information such as IP address, browser type, device type, cookies, and usage information
We aim to limit collection to the information reasonably necessary for the purposes described in this policy.
## 5. How we collect personal information
We may collect personal information:
- directly from you
- from a parent or legal guardian
- from a school, team, league, organizer, or other authorized representative
- through forms, registrations, order forms, QR codes, and gallery access tools
- through our website and online gallery/order platform
- through cookies and similar website technologies
- through communications with us by email, phone, social media, or contact forms
In the case of school and youth photography, some information may be provided to us by the school, organization, or event organizer to help identify participants, prepare galleries, deliver proofs, and fulfill orders.
## 6. Why we collect and use personal information
We may use personal information to:
- plan and provide photography services
- identify students, participants, teams, or groups
- create and organize private galleries
- allow parents, guardians, or customers to view and purchase photographs
- process orders, payments, shipping, and customer service requests
- communicate about photo day, events, galleries, retakes, and orders
- maintain records for business, legal, tax, and accounting purposes
- improve our website, gallery experience, and services
- protect against fraud, unauthorized access, misuse, or security issues
- comply with applicable legal obligations
## 7. Children’s privacy and school photography
We take children’s privacy seriously.
Where our services involve minors, we expect that personal information is provided by:
- a parent or legal guardian, or
- a school, team, league, or event organizer acting within its authority and in accordance with its own notices, permissions, and policies.
We do not knowingly seek to contract directly with children for purchases or privacy consents where a parent or guardian should be involved.
School and youth event galleries are intended to be limited-access or private-access galleries where possible, using access codes, personal links, QR codes, or similar access controls.
We do not knowingly use children’s school portraits or youth event images for public marketing, portfolio, advertising, or social media purposes without appropriate separate authorization from the parent/legal guardian and/or the relevant organization, as applicable.
A parent/legal guardian or authorized organizer may contact us to ask questions about a child’s personal information or images, including requests relating to access, correction, restriction, or public-use concerns, subject to applicable law and contractual obligations.
## 8. Consent
By using our website, accessing a gallery, placing an order, contacting us, or providing information to us, you acknowledge this Privacy Policy and consent to our collection, use, and disclosure of personal information as described here, subject to applicable law.
Where required, we rely on consent from the appropriate individual, parent/legal guardian, or authorized organization.
You may withdraw consent in some cases, subject to legal or contractual limits and subject to our need to retain certain information to complete services, fulfill orders, maintain records, or comply with law.
## 9. Online galleries and image access
We use online gallery and ordering systems to host, display, and sell photographs.
School and event galleries may be accessible using:
- a private access link
- an access code
- an email invitation
- a QR code
- another restricted access method
You are responsible for keeping gallery links, access codes, and order information secure. Anyone with the correct access credentials may be able to view the related gallery.
While we use reasonable measures to restrict access, no online system can be guaranteed to be completely secure.
## 10. Service providers and third parties
We may share personal information with trusted service providers that help us operate our business, including providers for:
- online gallery hosting and photo sales
- customer relationship management
- email communications
- payment processing
- website hosting
- cloud storage
- printing and fulfillment
- shipping and delivery
- accounting, legal, and security support
For our online gallery and ordering system, we may use third-party providers such as GotPhoto and related service providers. These providers may process personal information on our behalf in order to host galleries, manage ordering workflows, and support our services.
We may also disclose information where required by law, court order, legal process, or to protect our rights, safety, property, customers, or business operations.
We do not sell personal information.
## 11. International and cross-border processing
Some of our service providers may store or process personal information outside Quebec or Canada, including in other jurisdictions where our providers or their subprocessors operate.
When information is processed in another jurisdiction, it may be subject to the laws of that jurisdiction and may be accessible to courts, law enforcement, or regulatory authorities there.
Where we use external service providers, we aim to use providers that offer contractual and technical protections appropriate to the sensitivity of the information.
## 12. Payment information
Payments made through our website or gallery platform are generally processed by third-party payment providers. We do not store full payment card details on our own systems unless explicitly stated otherwise.
Please review the privacy practices of the payment provider used at checkout where applicable.
## 13. Cookies and website analytics
Our website may use cookies, pixels, analytics tools, and similar technologies to:
- make the site function properly
- remember preferences
- understand website traffic and usage
- improve performance and user experience
- support security and fraud prevention
You may be able to control certain cookies through your browser settings. Disabling some cookies may affect website functionality.
## 14. Retention of personal information
We retain personal information only for as long as reasonably necessary for the purposes described in this policy, including:
- providing gallery access
- fulfilling orders and reorders
- maintaining customer service history
- meeting accounting, tax, legal, and dispute-resolution obligations
- maintaining backup, audit, and security records
Retention periods may vary depending on the type of service, the event or school arrangement, the needs of clients/customers, and legal requirements.
When personal information is no longer required, we will delete it, anonymize it, or securely destroy it, subject to applicable law and legitimate recordkeeping requirements.
## 15. Security safeguards
We use administrative, technical, and physical safeguards designed to protect personal information against unauthorized access, loss, theft, misuse, disclosure, copying, or modification.
These safeguards may include:
- restricted access to information
- password-protected systems
- secure service providers
- role-based access
- contractual confidentiality obligations
- secure transmission and storage practices where available
However, no method of transmission over the Internet or electronic storage is completely secure, and we cannot guarantee absolute security.
## 16. Your rights
Subject to applicable law, you may have the right to:
- request access to personal information we hold about you or your child
- request correction of inaccurate or incomplete information
- withdraw consent in certain circumstances
- request deletion or de-indexing in certain circumstances
- ask questions about how personal information is handled
- make a complaint about our privacy practices
To make a request, contact our Privacy Officer at meemikproduction@gmail.com.
We may need to verify identity and authority before responding, especially where a request concerns a child or student.
## 17. Confidentiality incidents / security breaches
If a confidentiality incident or security breach involving personal information occurs, we will take steps required by applicable law, including any required notifications, assessments, and recordkeeping.
## 18. Third-party websites and platforms
Our website or galleries may contain links to third-party websites, platforms, or services. We are not responsible for the privacy practices of those third parties. We encourage you to review their privacy policies.
## 19. Changes to this Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to our services, technologies, providers, legal obligations, or business practices. The updated version will be posted on our website with a revised “Last updated” date.
## 20. Contact us
If you have questions, concerns, or requests about this Privacy Policy or our privacy practices, please contact:
MeemikPhoto
Mike Massa
meemikproduction@gmail.com
581-777-3550
